Botswana Student Society–University Of KwaZulu-Natal - Constitution

INDEX

1.      DEFINITION AND INTERPRETATIONS

2.      NAMES

3.      PRINCIPLES - CODE OF CONDUCT

4.      OBJECTIVES/AIMS

5.      COMPOSITIONS OF EXECUTIVE

6.      FORMATIONS & POWERS

6.1.   PRESIDENT

6.2.   VICE PRESIDENT

7.1.   SECRETARIES

7.2.   VICE SECRETARY

7.3.   TREASURER

7.4.   PERSONAL REPRESENTATIVE OFFICER (PRO)

7.5.   ENTERTAINMENT OFFICER

8.      RULES PERTAINING TO MEMBERSHIP

9.      MEETING OF EXECUTIVES! COUNCIL

10.    FINANCE

11.    ELECTIONS

12.    AMENDMENT OF CONSTITUTION

ARTICLE 1

DEFINITIONS

Definitions will be as per SCR constitution, except for the following:-

UNIVERSITY OF NATAL: - Where bold & underlined, the meaning shall mean Durban campus.

SRC: - UNIVERSITY OF NATAL DBN.

ARTICLE 2

                                                NAME

2.1 The name of the organization shall be Botswana Students Society, hereinafter referred as the BOSS.

ARTICLE 3

CODE OF CONDUCT

3.1 The objectives of this code of conduct is not to restrict good times and lively discussions, but to promote harmony and unity amongst Botswana students. Students should feel free to associate and express themselves openly at all times.

These conduct must be followed by Botswana students, for the benefit of the Botswana students:

3.1.1 No physical or verbal abuse shall be tolerated in the organization.

3.1.2 All students must respect others properties, no stealing is tolerated.

3.1.3 Everyone must respect others opinions and not to override them.

3.1.4 Students should cultivate an attitude of tolerance and open mind ness.

3. l .5 It is the duty of every Boss member to make other students feel at home.

3.1.6 All members shall participate in all national celebrations.

ARTICLE 4

OBJECTIVES/AIMS

4.1 To attend and stand for Botswana students problems of all kinds (social, financial and academic)

4.2 To enhance and implant discipline and leadership skills among Botswana students.

4.3 To obtain a higher degree of communication between sponsors and students and to represent members

fully in dealing with sponsors and other official matters of concern.

4.4 To enhance and intensify coops-ration between fellow members and to promote Botswana image in South Africa

4.5 To promote relationship with other societies on the university and community at large.

4.6 To promote cultural skills among all students.

ARTICLE 5

                         COMPOSITION OF EXECUTIVE COMMITTEE

                                                      5.1 President

                                                      5.2 Vice president

                                                      5.3 Secretary

                                                      5.4 Vice secretary

                                                      5.5 Treasurer

                                                      5.6 Personal Representative Officer

                                                      5.7 Entertainment Officer

                                                      5.9 The term of office shall be one year

ARTICLE 6

SPECIFIC DUTIES OF OFFICE BEARERS

                                                    THE PRESIDENT

6.1.1 Shall coordinates the executive committee and ensure the smooth running of BOSS.

6.1.2 Shall officially represent the BOSS in dealing with the SRC, the international student association and the university administration

6.1.3 Shall communicate back to the members all discussions with the above.

6.1.4 Shall chair all meetings of the society.

6.1.5 Shall organize conflict resolution meeting within a week of receipt of the complaint about a members breach of the code of conduct.

                                                   THE VICE PRESIDENT

6.2.1 Shall deputise the president.

ARTICLE 7

THE SECRETARY

7.1.1 Shall takes minutes at all BOSS meetings and coordinates general administration.

THE VICE SECRETARY

7.2.1 Shall handle all the correspondence and deputise the secretary.

 THE TREASURER .

7.3.1 Shall handle all financial records of fund raising activities

 7.3.2 Shall be responsible for all monies paid, in whatever source, to the BOSS.

7.3.3 Shall promote punctual and full collection of revenue.

7.3.4 Shall make annual financial attempts and budget for submission to the committee and the Annual General Meeting.

7.3.5 Shall present the annual budget of the BOSS to the SRC and BOSA / ISAI.

7.3.6 Shall collect membership fees and other dues from members.

7.3.7 The treasurer, president and secretary shall be the Co-signatories on the financial transactions of the society.

PERSONAL REPRESENTATIVE OFFICER

7.4.1 Shall be a spokesperson of the BOSS and make links with other clubs and societies.

7.4.2 Shall perform all executive duties which from time to time will be assigned to him/her by the president.

ENTERTAINMENT OFFICER

7.5.1 Shall organize all entertainment related activities i.e. football, parties, sea cruising etc.

ARTICLE 8

RULES PERTAINING TO MEMBERSHIP

8.1 Membership shall be open to all students at University of Natal, Durban. (Membership shall be limited to students who are registered to the University of Natal. As SRC constitution nobody will be forced to become a member. Students will only remain members of the BOSS While registered as students at the University of Natal.)

8.2 No person shall be considered a member until he has paid an annual joining fee as determined annually by the general membership of  BOSS.

8.3 Each member, by virtue of his/her membership shall be deemed to be fully conversant with all the provisions of the constitution and shall further be deemed to have agreed to abide and absolutely thereby.

ARTICLE 9

MEETINGS

9.1 The executive committee shall meet monthly and the number of General meeting shall be limited to a minimum of four per annum. A quorum for executive committee meetings shall be 50% of members and 2/3 of members for the General meetings.

9.2 The Annual General Meeting shall be held in the second semester and shall consist of 2/3 of the members.

ARTICLE 10

                                                   FINANCE

10.1 Finance will be administered to accomplish the aims and objectives of the BOSS as listed above. Fund raising and donations will supplement the SRC budget.

10.2 The BOSS shall appoint two of its members at Annual General Meeting and to be associated with the treasurer to audit books and financial records.

10.3 The internal auditors shall have access to all books, records and documents of the society at all times and shall have the power to make reports of their findings to the executive  committee and General meeting.

10.4 The accounts of the society shall be audited at least once a year as soon as possible after the financial year, but not later than two months after the financial year, by one or more auditors appointed by the Annual General Meeting.

ARTICLE 11

    ELECTIONS

11.1 Voting at the Annual General Meeting shall be, in the case of election of office bearers of the committee, by ballot or show of hands of those present.

11.2 Members of the committee shall be elected annually at Annual General Meeting and Shall hold office for a period of one (1) year.

11.3 The General Meeting shall elect people to constitute the committee with assigning positions to them at the time of elections.

11.4 The committee member term of office shall be deemed to expire at the conclusion of the next Annual General Meeting.

11.5 There shall be a proper handing over of office at a meeting called within seven ( 7) days after Annual General Meeting.

ARTICLE 12

AMENDMENT OF THE CONSTITUTION

12.1 Any bona fide member may summit an amendment to the president about the constitution.

12.2 The president and the submitting member shall present the proposed amendments to the general membership for discussion.

12.3 A proposed amendment shall become part of the constitution if approved by 50% of the members present and voting.

12.4 The SRC shall be informed about the amendment of the constitution to approve it.

VisitedTimes Since Page Updated 08 November 2004